Health and Safety Management File (Including COVID-19 doc kit) - George

Health and Safety Management File !!
Do you need to set up a Health and Safety File? Our Safety File Specialist can set up this File on your behalf.
What is a Health and Safety File?
A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.
What does the South African LAW say about a Health and Safety File?
Every contractor and sub-contractor is required by the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014, to have a Health and Safety File that must be available at all times. The Occupational Health and Safety Act 85 of 1993 and Construction Regulations 2014 state the following:
Construction Regulation 3(6)– A client must ensure that the principle contractor keeps a copy of the construction work permit contemplated in sub regulation (1) in the occupational health and safety file for inspection by an inspector, the client, the client’s authorized agent, or an employee;
Construction Regulation 5(1)(s) – The client must ensure that health and safety file contemplated in regulation 7(1)(b) is kept and maintained by the principle contractor;
Construction Regulation 7(1)(b) –A principle contractor must open and keep on site a health and safety file which must include all documentation required in terms of the Act and these Regulations, which must be made available on request to an inspector, the client, the client’s agent or a contractor.
The Health and Safety File must be maintained by the site safety personnel and audited by a competent person.
What do we include in your Health and Safety File
Every Health and Safety File is ‘site specific’. It will be compiled in accordance with the client’s and the site’s safety specifications. The overall information requirements remain the same, and the site specific documents will be added. When we setup your Health and Safety File, it will consist of the following Documents:
Contractor appointment letter. (Construction Regulation 5(3)(f) of the OHS A)
37(2) Agreement between client and contractor
Notification of Construction Work
Copy of the OHS Act
Company Occupational Health and Safety Management Plan
Company Occupational Health and Safety Policy
Letter of Good Standing – click here to apply.
Material Safety Data Sheets for hazardous materials used (if required)
Tax clearance certificate – click here to apply.
Risk Assessments
Safe work procedures (Site Specific)
Fall Protection plan (if required)
Legal appointment with proof of training (Ex. Chief Executive Officer, Risk Assessor, First Aider etc.)
Incident reporting procedures
Incident reports (General Administrative Regulation 9 (3) – Annexure 1)
Incident registers
Reports of accidents
Emergency preparedness documents
First aid documents
Induction records
Medical surveillance records
Safety communication (e.g. Toolbox talks)
Safety Plan
Registers (task and site specific, e.g. Confined space, PPE issue, hand tools etc.)
Minutes of safety meetings
Assessment reports
Inspection registers
NOW include all required COVID-19 Documentation
Contact us for more information! Safety Starts with you!